Philadelphia Futures is a nonprofit organization that provides Philadelphia’s low-income, first-generation-to-college students with the tools, resources, and opportunities necessary for admission to and success in college. We transform lives by breaking down the barriers that have historically excluded low-income, first-generation-to-college students from achieving college success. The students Philadelphia Futures serves are provided with a comprehensive, time-tested array of programs designed to reduce the institutional, academic, social and financial barriers to college success.

We are currently seeking a Program Assistant to join our team.  This position will provide administrative and logistical support to the Office of College Access, as well as general office support for the organization.

Key Responsibilities:

  • Greet visitors at Reception and provide basic inquiry support.
  • Provide effective scheduling and calendar support for program activities, and coordinate student and staff appointments calendars.
  • Assist with the delivery of programs and content.
  • Coordinate and provide comprehensive administrative support for after school programming including tutoring, classes, college trips, and clubs.
  • Coordinate material preparation, transportation pass distribution and set-up for classes, programs, and other events.
  • Maintain records of student participation.
  • Support and administer use of Google Classroom for our after school programs, including technical support, gradebook management and attendance record keeping.
  • Assist with the design and production of program communications.
  • Coordinate and execute program mailings.
  • Support distribution of organizational publications.
  • Assist with room scheduling, clean up, and set up of audio-visual equipment when needed.
  • Assist with errands, program purchases, and other general office support.
  • Manage inventory of program supplies, in conjunction with administrative support team.
  • Manage inventory of general use laptops for the organization.

 Education and Experience:

  • Bachelor’s degree.
  • Strong organizational, computer, and communication skills. Great attention to detail.
  • At least two years of experience in a professional office environment. Working in an environment with students is preferred.
  • Experience in an administrative/operational support role.

Specialized Skills:

  • Excellent written and oral communications.
  • Detailed and strong knowledge of Microsoft Office applications (Excel, Word, and PowerPoint) and G Suite; experience in ETO and Google Classroom is highly desirable.
  • Ability to establish and maintain cooperative working relationships with co-workers.
  • Ability to complete tasks in an efficient and time sensitive manner.
  • Interest in identifying efficiencies in current methods of work operation.

Core Competencies:

  • Commitment to Philadelphia Futures’ Core Values (High Expectations, Focus, Respect, Adaptability, Accountability, Collaboration).
  • Professional, proactive and positive attitude.
  • Passion for working with first-generation-to-college, low-income students.

This is a full-time, non-exempt position and offers a competitive compensation/benefits package based on experience.  This position reports to the Director of College Access. Occasional evening and weekend hours required.

To apply, please visit:

For more information on Philadelphia Futures, visit our website:

Philadelphia Futures is deeply committed to the principles of equity, diversity, and inclusiveness. Philadelphia Futures is an Affirmative Action/Equal Opportunity employer.  Minorities, women, individuals with disabilities and veterans are strongly encouraged to apply.