Employment at Futures

We are currently seeking a Program Assistant to join our College Access team.  This role is a unique opportunity for a proactive, detailed-oriented individual to serve in a critical administrative and logistical support role.

Significant responsibilities of this position include:

  • Greet visitors at reception and provide basic inquiry support.
  • Provide effective scheduling and calendar support for program activities, and coordinate student and staff appointments calendars.
  • Assist with the delivery of programs and content.
  • Coordinate and provide comprehensive administrative support for after-school programming including tutoring, classes, college trips and clubs.
  • Coordinate material preparation, transportation token distribution and set-up for classes, programs and other events.
  • Maintain records of student participation.
  • Support and administer use of Google Classroom for our after-school programs, including technical support, gradebook management and attendance recordkeeping.
  • Assist with the design and production of program communications.
  • Coordinate and execute program mailings.
  • Support distribution of organizational publications.
  • Coordinate conference room scheduling and set up audio-visual equipment.
  • Assist with errands, program purchases and other office support.
  • Manage inventory of program supplies. 

The successful candidate for this position will possess the following experience, education, skills and attributes:

  • Bachelor's degree.
  • Strong organizational, computer, and communication skills.
  • At least two years of experience in a professional office environment working with students.
  • Experience in an administrative/operational support role.
  • Excellent written and oral communications.
  • Knowledgeable and proficient in Microsoft Office applications (Excel, Word and PowerPoint); experience in ETO and Google Classroom is highly desirable.
  • Passion for working with first-generation-to-college, low-income students. 

This is a full-time, exempt position and offers a competitive compensation/benefits package based on experience.  This position reports to the Director, College Access.

To Apply:  Please email your resumé and cover letter with salary requirements to This email address is being protected from spambots. You need JavaScript enabled to view it., indicating the “Program Assistant-College Access” in the subject line.

Philadelphia Futures is deeply committed to the principles of equity, diversity, and inclusiveness.  Philadelphia Futures is an Affirmative Action/Equal Opportunity employer.  Minorities, women, and individuals with disabilities and veterans are strongly encouraged to apply.